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(Note: If you're looking for information on how to approve an email, please visit our documentation on approving an email for distribution.)


 

Places which have a grid that lists members (Membership Manager, Event Manager) often have a Send Email button at the top which can be used to send email to the people who are currently displayed in the grid.

To use this, set the filters to match the people you want to send email to (see the Filtering documentation for more help on this)

Then click on Send Email.

This will give you a box to enter the details for the email.

HTML Email

As of OALM 3.3.6, HTML emails can now be sent through the email client.  To send an HTML email, change the radio button from Plain Text to HTML.

HTML Email Editor and macOS

In recent versions of macOS, you may find that some common keyboard shortcuts you're used to, like "Command-B" for bold-faced text or "Command-I" for italic text, don't work as they're supposed to. In these cases, pretend you're on a PC and try using the "Control" button instead of the "Command" button to execute the shortcut. It should work properly with that little switch.

The From Address is where you want replies sent if someone replies to the email.

Subject and Message should be obvious.

Subject Line

As of OALM 3.3.5, the subject line will be preceded with "[Lodge Name] Lodge, OA -" and will be followed by what is input in the subject line.

Above the email is a tab labeled Attachments. If you need to attach a file to the email, such as an event flyer, that is where to go to do so. Click the Add Attachment button, then pick the file. LodgeMaster will only allow certain filetypes, so if the file you want is grayed out, it probably doesn't like that file format. We recommend using PDF whenever possible, as many people don't have access to MS Word or other tools often used to create flyers.

The emails sent by LodgeMaster are not well-marked as to who they came from (the From address you supplied is only in the Reply-To header, which some email clients don't show – the email's From line will read: "[Lodge Name] Lodge, OA" <no-reply-###@lodgemaster.oa-bsa.org>), so it will always be a good idea to put your name and position at the bottom of the email so the recipient will know who sent it. See the example in the screenshot above.

New in version 3.3.2 is the Contact Types tab, which allows you to choose which types of email addresses will be used to send the email.

The default selection is Primary Address, which behaves like LodgeMaster used to prior to version 3.3.2 (sends email only to whichever address is marked as Primary on each member).

All of the boxes are "OR-ed" together, which means any email address which matches one of the checkboxes that is checked will be included in the mailing.

For example, if you do "(Select All)" then it will mail every email address attached to every member in the selected filter.

If you select "Home" and uncheck "Primary Address" then it would only send email to people who have a Home email listed.

If you have both "Home" and "Primary Address" selected then it would email everyone's primary address in addition to whichever one is the Home type (if those are the same email address, they only get one copy).

By default, LodgeMaster only includes "Home", "Business", and "School" contact types.  Your Lodge Admin can add other contact types via the Members tab in Lodge Setup.



Once your email is ready to go, click the Submit button at the bottom. The email will be placed in the approval queue, and an email will be sent to any users with the Email Approval permission to let them know it's there. The email will be sent as soon as it is approved. Users with Email Approval permsission can also make changes to the email before sending it if needed. For example if you realize after you submitted that you forgot to add an attachment, you could email it to someone with Email Approval permission and ask them to add it before they send it out, rather than sending a second email with an “oops, I forgot.”

Email Footer

At the base of every email sent by OA LodgeMaster is the following footer, which is not user-editable:

[Lodge Name] Lodge

[Council Name] Council #[Council No.], Boy Scouts Of America

This message is being sent automatically based on your membership information stored in the OA LodgeMaster membership database for [Lodge Name] Lodge. If you would like to unsubscribe or would like to update your email address or contact information, please contact one of the OA LodgeMaster administrators for [Lodge Name] Lodge: [OA LodgeMaster Lodge Administrator Names & Email Addresses].

If you need to change the names and email addresses listed for the administrators, you must have your Scout Executive or delegate submit the Administrator Assignment form found at Appointing An OA LodgeMaster Administrator.

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